Minutes

minutes

THE DATE OF THE NEXT LCT BOARD MEETING IS TBA

DRAFT MINUTES OF LCT BOARD MEETING

Date:  Monday 28  May 2018

Present:               Sharon Wright                   David Raeburn                  Jeanette Fenwick                                                                          Jean Bailey                        Chris Hamilton                 John Bedwell (JGB)

Carol Smith (Company Secretary)

Apologies:  Karen Grant

 

  1. MINUTES OF LAST MEETING

The minutes of the meeting of 1 May 2018 were approved by JF and seconded by JGB.

 

  1. MATTERS ARISING

2.1  EDF update

Despite attempting to contact Grant Folley via phone, text and email for an update on the Garve Agreement and the Corriemoillie windfarm fund CS has been unable to get any response since the meeting on 8th February.  The Board agreed that CS will now escalate this to the Chief Executive of EDF-ER

 

  1. TREASURER’S REPORT

The treasurer’s report was circulated previous to the meeting.

 

Grants Paid

In the current financial year so far, LCT expects to authorise grants totalling about £265,000.  In the year to 31 March 2018, grants totalled £318,974, compared with £24,487 in the previous year.

 

LCT Income for Grants

Eneco is expected to pay approximatley £189,000 in September 2018. There is still no news or confirmation about the contribution expected from EDF for the Corriemoillie Windfarm.

 

Funds Available for the Current Year

Description Income for Grants Grants due for payment Balance Available for Grants
Available for Grants on 28 May ‘18     174,260
Approved still to pay – Mossford   5,130 169,730
Approved still to pay: GDB FTTP  cash flow to Aug ‘18   33,940 135,790
Not yet approved – GDB Self-dig   35,000 100,790
Income from Eneco in Sept 2018 181,586   282,357
Grant Approved still to pay: GDB FTTP cash flow Sep ’18 to Jan ‘19   113,460 168,897

 

Conclusion: The total available for new grants until September 2018 is £100,790. After Eneco’s contribution in September, and payment of GDB FTTP remaining cash flow, there will only be £168,897 available until Eneco’s payment in September 2019. EDF / Corriemoillie Wind Farm funds will be welcome.

 

Administration Funds

The current available balance is £15,667. Estimated costs of insurances and Secretarial and related expenses give an estimated balance of £8,542 just before EDF payment of £7,848 in September 2018.

Conclusion: Adequate funds are available for Administration purposes.

 

 

  1. PROJECT APPLICATIONS 

4.1   GARVE & DISTRICT BROADBAND – REVIEW OF SELF DIG COSTS  Grant Awarded £36,200

LCT has received an revision to the initial application from the Garve & District Broadband group for the self digs that will be required to deliver superfast Broadband to all houses within the Garve & District Community Council area.  Previous to the LCT Board meeting the directors met with Phil Moore and Mark Dale of the Garve & District Broadband to discuss the application.

Following discussion at the Board meeting it was agreed that GDB had controls on the grants to householders for the self dig and it was proposed by JGB and seconded by CH to provide the full grant of £36,200.  This was unanimously agreed by all directors present.

 

4.7  MOSSFORD PRIVATE WATER SUPPLY GROUP – BOREHOLE

The Mossford Private Water Supply Group was awarded a grant of £5,130 at the previous Board meeting.  The group has requested that the funds be paid direct to the solicitor undertaking the legal work as the group does not currently have a bank account.

Following discussion the Board unanimously agreed that the funds should not be paid to the solicitor and that they would be released once the legal constitution is established and the bank account set up.

 

5.0   AOCB

5.1   WYVIS PLAYPARK  The Wyvis Natural Playpark is now open.  During the first weekend there were lots of visitors.  An official opening is to be held on Monday 25th June at 1.30pm attended by Strathgarve Primary School, Forestry Commission, LCT, and Lady Eliza.  An invitation will also be made to the whole community

It was agreed by the LCT Board that this was a great PR opportunity and LCT would provide funds for the opening and this would come from the administration budget as PR.

 

5.2   Community Meeting

         It was agreed that a community meeting would be held on Wednesday 6th June at 7pm in Garve Hall

 

5.3   GDPR

  • The Privacy policy has been created and uploaded to the LCT website
  • An audit of personal data held by LCT has been completed
  • Directors have been asked to ensure that all LCT files are password protected and paper copies are stored securely
  • It was agreed that directors should remove any LCT documents that they store once they are no longer a director.

 

5.4   ANNUAL REPORT FLYERS

CS has received a quote of £95 for 250 A5 flyers for the annual report.  The supplier will design and print the flyers.  Additional quotes will be obtained but it was agreed that LCT should create an annual report for the AGM

 

DATE OF NEXT MEETING:  TBC

 

          

  

Listed below are links to previous meeting minutes:

 

2018

Final minues 010518 for the Directors meeting on 1 May 2018

Final minues 300118 for the Directors meeting on 30 January 2018

2017

final minutes 151217 for the Directors meeting on 15 December 2017

Final minues 171117 for the Interim Directors meeting on 17 November 2017

Final minues 271017 for the Directors meeting on 27 October 2017

Draft mins AGM 230817 for the AGM on 23 August 2017

Final mins 080817 for the Directors meeting on 8 August 2017

Final Mins 170517 for the Directors meeting on 17 May 2017

Final mins 240417 for the Directors meeting on 24 April 2017

Final mins 170317 for the Directors meeting on 17 March 2017

Final Mins 060217 for the Directors meeting on 6 February 2017

Final minutes 130117 for the Directors meeting on 13 January 2017

2016

Final Minutes 091216 for the Directors meeting on 9 December 2016

Final minutes 211116 for the Directors meeting on 21 November 2016

Final minutes 031016 for the Directors meeting on 3 October 2016

Final minutes 140916 for the Directors meeting on 14 September 2016

Final minutes 190816 for the Directors meeting on 19 August 2016

Final Mins280716  for the AGM on 28 July 2016

Final minutes 220616 for the Directors meeting on 22 June 2016

Final Minutes 310516 for the Directors meeting on 31 May 2016

Final minutes 290416 for the Directors meeting on 29 April 2016

Final minutes 220416 for the Directors meeting on 22 April 2016

Final minutes 140316 for the Directors Meeting on 14 March 2016

Final minutes 250116 for the Directors meeting on 25 Janaury 2016

 

2015

Final minutes 201115 for the Directors meeting on 20 November 2015

151020 LCT Directors Meeting Minutes  for the Directors Meeting on 20 October 2015

151007 LCT Directors Meeting Minute for the Directors Meeting on 7 October 2015

150910 LCT Directors Meeting Minute for the Directors Meeting on 10 September 2015

150818 AGM Minutes for the Annual General Meeting on 18 August 2015

150818 LCT Directors Meeting Minutes for the Directors Meeting on 18 August 2015

150710 LCT Directors Meeting Minutes for the Directors Meeting on 10 July 2015

150604 LCT Directors Meeting Minutes for the Directors Meeting on 4 June 2015, including notes from Members Meeting 21 May 2015

150507 LCT Directors Meeting Minutes  for the Directors Meeting on 7 May 2015

150421 LCT Directors Meeting Minutes for the Directors Meeting on 21 April 2015

150409 LCT Directors Meeting Minutes for the Directors Meeting on 9 April 2015

150224 LCT Directors Meeting Minutes for the Directors Meeting on 24 February 2015

 150120 LCT Directors Meeting Minutes for the Directors Meeting on 20 January 2015

2014

141218 LCT Directors Meeting Minutes for the Directors Meeting on 18 December 2014

141022 LCT Directors Meeting Minutes  for the Directors Meeting on 22 October 2014

141009 LCT Directors Meeting Minutes for the Directors Meeting on 9 October 2014

140924 LCT Directors Meeting Minutes   for the Directors Meeting on 24 September 2014

140724 AGM Minutes       for the AGM on 24 July 2014

140724 LCT Directors Meeting Minutes r  for the Directors Meeting on 24 July 2014

140703 LCT Directors Meeting Minutes  for the Directors Meeting on 3 July 2014

140528 LCT Directors Meeting Minutes for the Directors Meeting on 28 May 2014

140512 EGM Minutes for the EGM on 12 May 2014

140416 LCT Directors Meeting Minutes for the Directors Meeting on 16 April 2014

140403 LCT Directors Meeting Minutes for the Directors Meeting on 3 Apr 2014

140224 EGM Minutes  for the EGM on 24 Feb 2014

140224 LCT Directors Meeting Minutes  for the Directors Meeting on 24 Feb 2014

140211 LCT Directors Meeting Minutes  for the Directors Meeting on 11 Feb 2014

140120 LCT Directors Meeting Minutes  for the Directors Meeting on 20 Jan 2014

2013

130930 LCT Directors Meeting Minutes

130910 LCT Directors Meeting Minutes

130725 AGM Minutes

130523 LCT Directors Meeting Minutes

130513 LCT Directors Meeting Minutes

130410 LCT Directors Meeting Minutes