THE DATE OF THE NEXT LCT BOARD MEETING IS 9th SEPTEMBER
Below are the draft minutes of the last LCT Board meeting:
DRAFT MINUTES OF LCT BOARD MEETING
Date: Wednesday 19th June
Present: Sharon Wright Jeanette Fenwick Jean Bailey
Margaret Ross Jennifer Haslam Carol Smith (Company Secretary)
Apologies: David Raeburn Karen Grant
- MINUTES OF LAST MEETING
The minutes of the meeting of 10 May 2019 were approved by JF and seconded by MR.
- MATTERS ARISING
2.1 As part of the grant award to Garve Public Hall, a recommendation was proposed that the hall management committee review the appropriateness of their current organisational structure as an unincorporated association. LCT need to continue to liaise with the hall trustees and request an update.
- TREASURER’S REPORT
CS prepared the Treasurer’s report and presented it to the meeting. The current level of funds unallocated and therefore available for grants is £64,606.
4. PROJECT APPLICATION
4.1 Caberfeidh Shinty Club
As the Caberfeidh Shinty Club is outwith the Garve and District Community Council area it was agreed to reject this application. The Board accepts that there are children from the area who attend the club but, as per the agreement at the last Board meeting, applications from outwith the area will be rejected.
4.2 Additional funds for asbestos survey for Garve Hall Feasibility Study
A request for potential additional funding of £600 has been received from TGDDC for a specialist asbestos survey for the Garve Hall. In order to review it the Board felt that it required further information and was waiting for this to be received from TGDDC. It was also felt that the wording of the tender document meant that this should be covered as part of the feasibility study grant that had already been provided.
SW explained to the Board that she, on the request of Alan Jones, the consultant for the Garve Hall Feasibility Study, was meeting him on Monday 24th June and will raise the following:
- Why is a specialist asbestos survey required?
- What will be the approach that will be undertaken to ascertain if there is land for sale to create a new community hub? How will they utilise local knowledge to understand this?
- How will he engage with the community to ascertain the requirements?
- Could he provide an indication of timeframes for the project to enable LCT long term forecasting, especially in light of the large value of funds that will be received by LCT this year.
5.0 MICRO GRANT SCHEME
At the community meeting on 5th June which was attended by some of the directors of TGDDC LCT confirmed that, as the grant funding body, it did not feel it appropriate to provide TGDDC with a sum of money for TGDDC to pay out to the community for micro grants.
It was agreed at the Board meeting that LCT would create and manage a simplified application process and short payment timescale. The launch date for the micro grants will be 1st August and support will be sought from TGDDC to advertise and promote the grant.
Action: CS to create a simplified application form, guidance notes and advertising poster
6.0 COMMUNITY OWNERSHIP KIRKAN WINDFARM
LCT has received an email from Trevor Hunter of Corolis Energy regarding the potential for shared community ownership of the Kirkan Windfarm. The offer will be provided to 5 local communities and the anticipated investment would be approximately £1m.
Trevor has also confirmed that the local community will also receive a community benefit fund of £5,000 per MW, equating to approximately £400,000 per year to be split between the local communities.
It was agreed by the Board that it does not have the level of investment required and that there are other large scale projects that will need the LCT funds. This is also in line with the Eneco Community Agreement which states that preference is for the distribution of funds to the local community rather than investment.
7.0 REVISED MATRIX
Following the review of the grant scoring matrix a revised matrix has been forwarded to all directors and changes made as required. There is to be an additional change to those documented from the last meeting as below:
- Change 7 (d) to be applicable for bands 2 to 6
The grant funding application guidance notes will also be updated.
Action: CS to amend the guidance notes and circulate for director’s comments
8.0 EDF UPDATE
The revised Garve Agreement had been received and circulated on the morning of the Board meeting. EDF RE has made amendments as requested.
There is still a change to be made as the schedule 1 is not reflecting the correct figures. During the meeting CS contacted Grant Folley who has agreed to the changes.
LCT will receive the funding backdated to the commissioning of the windfarm, which totals £473,182 for grant funding and £16,302 for administration. Further funding of approximately £160,000 will be awarded in December 2019 for grant funding and approximately £16,300 for administration purposes. There is additional administration and reporting requirements as part of the Garve agreement.
9.0 DIRECTOR RETIREMENT AND RECRUITMENT
Confirmation has been received from Alpin Stewart 2 directors must stand down at the AGM. The explanation from Alpin is as below:
“Only two of them need go. Clause 48 is the principal provision. This provides that two directors must retire each year. Clause 49 then specifies which of the directors have to go, i.e. those who have served for three years consecutively, which failing those who have been longest in office. Where there are more than two who have been in post for the same length of time, they can agree who is to retire. In this case it will be the two who have said they want to go, assuming both have served since July 2016. Clause 50 blocks a retiring director from standing again if they have served for three years consecutively. In that case, that they can only stand again at the AGM following their retiral. The effect is that a director who is forced to retire after three years must take a year off before they can stand again. “
The following directors will be retiring at the AGM: Sharon Wright, Jean Bailey and David Raeburn. Karen Grant and Jeanette Fenwick have agreed to serve a further term.
10.1 MOSSFORD PROJECT FEEDBACK FORM
Work appears to have started on the borehole for the Mossford Housing Association. However, LCT has still not received the information and project feedback form.
ACTION: CS TO RESEND REMINDER TO MOSSFORD HOUSING ASSOCIATION
10.2GDCE ADMIN GRANT
As part of the 2018 community energy grant award for 2018 a sum of £250 was paid to GDCE for administration purpose. There has been no clarification as to how this has been spent.
ACTION: CS TO REQUEST INFORMATION FROM GDCE
10.3 INVESTMENT OF FUNDS
By the end of 2019 LCT will have received the following approximate value of grant funds:
Existing Grant fund £64,606
Albion Capital £5,255
EDF RE (Interim) £477,935
EDF RE(2019 ) £162,884
It was agreed that although there will be large value projects it may be appropriate to look at longer term investment of the funds. CS explained that she has had experience of previously setting this up with external providers through a supply management process and managing it.
10.4 REVIEW OF COMPANY SECRETARY SALARY
At the beginning of her employment by LCT it was agreed that CS’s salary would be reviewed when the Garve agreement was finalised. The Board reviewed the salary and requested that a contract of employment was created and signed by CS and LCT.
It was agreed that for the AGM on Wednesday 21st August there would be a photo montage on display boards. There will also be refreshments.
ACTION: CS TO OBTAIN DISPLAY BOARDS AND CREATE PHOTO AND INFORMATION MONTAGE
DATE OF NEXT MEETING: TBA
Listed below are links to previous meeting minutes:
Final mins 050619 for the Directors meeting on 5 June 2019
Final miins 100519 for the Directors meeting on 10 May 2019
Final Minutes 270319 for the Directors meeting on 27 March 2019
Final mins 210119 for the Directors meeting on 21 January 2019
Final mins 051118 for the Directors Meeting on 5 November 2018
Final mins06081 for the Directors Meeting on 6 August 2018
Final mins AGM 230818 for the AGM on 23 August 2018
Final minutes 280518 for the Directors Meeting on 28 May 2018
Final minues 010518 for the Directors meeting on 1 May 2018
Final minues 300118 for the Directors meeting on 30 January 2018
final minutes 151217 for the Directors meeting on 15 December 2017
Final minues 171117 for the Interim Directors meeting on 17 November 2017
Final minues 271017 for the Directors meeting on 27 October 2017
Final mins AGM 230817 for the AGM on 23 August 2017
Final mins 080817 for the Directors meeting on 8 August 2017
Final Mins 170517 for the Directors meeting on 17 May 2017
Final mins 240417 for the Directors meeting on 24 April 2017
Final mins 170317 for the Directors meeting on 17 March 2017
Final Mins 060217 for the Directors meeting on 6 February 2017
Final minutes 130117 for the Directors meeting on 13 January 2017
Final Minutes 091216 for the Directors meeting on 9 December 2016
Final minutes 211116 for the Directors meeting on 21 November 2016
Final minutes 031016 for the Directors meeting on 3 October 2016
Final minutes 140916 for the Directors meeting on 14 September 2016
Final minutes 190816 for the Directors meeting on 19 August 2016
Final Mins280716 for the AGM on 28 July 2016
Final minutes 220616 for the Directors meeting on 22 June 2016
Final Minutes 310516 for the Directors meeting on 31 May 2016
Final minutes 290416 for the Directors meeting on 29 April 2016
Final minutes 220416 for the Directors meeting on 22 April 2016
Final minutes 140316 for the Directors Meeting on 14 March 2016
Final minutes 250116 for the Directors meeting on 25 Janaury 2016
Final minutes 201115 for the Directors meeting on 20 November 2015
151020 LCT Directors Meeting Minutes for the Directors Meeting on 20 October 2015
151007 LCT Directors Meeting Minute for the Directors Meeting on 7 October 2015
150910 LCT Directors Meeting Minute for the Directors Meeting on 10 September 2015
150818 AGM Minutes for the Annual General Meeting on 18 August 2015
150818 LCT Directors Meeting Minutes for the Directors Meeting on 18 August 2015
150710 LCT Directors Meeting Minutes for the Directors Meeting on 10 July 2015
150604 LCT Directors Meeting Minutes for the Directors Meeting on 4 June 2015, including notes from Members Meeting 21 May 2015
150507 LCT Directors Meeting Minutes for the Directors Meeting on 7 May 2015
150421 LCT Directors Meeting Minutes for the Directors Meeting on 21 April 2015
150409 LCT Directors Meeting Minutes for the Directors Meeting on 9 April 2015
150224 LCT Directors Meeting Minutes for the Directors Meeting on 24 February 2015
150120 LCT Directors Meeting Minutes for the Directors Meeting on 20 January 2015
141218 LCT Directors Meeting Minutes for the Directors Meeting on 18 December 2014
141022 LCT Directors Meeting Minutes for the Directors Meeting on 22 October 2014
141009 LCT Directors Meeting Minutes for the Directors Meeting on 9 October 2014
140924 LCT Directors Meeting Minutes for the Directors Meeting on 24 September 2014
140724 AGM Minutes for the AGM on 24 July 2014
140724 LCT Directors Meeting Minutes r for the Directors Meeting on 24 July 2014
140703 LCT Directors Meeting Minutes for the Directors Meeting on 3 July 2014
140528 LCT Directors Meeting Minutes for the Directors Meeting on 28 May 2014
140512 EGM Minutes for the EGM on 12 May 2014
140416 LCT Directors Meeting Minutes for the Directors Meeting on 16 April 2014
140403 LCT Directors Meeting Minutes for the Directors Meeting on 3 Apr 2014
140224 EGM Minutes for the EGM on 24 Feb 2014
140224 LCT Directors Meeting Minutes for the Directors Meeting on 24 Feb 2014
140211 LCT Directors Meeting Minutes for the Directors Meeting on 11 Feb 2014
140120 LCT Directors Meeting Minutes for the Directors Meeting on 20 Jan 2014