Minutes

minutes

THE DATE OF THE NEXT LCT BOARD MEETING IS TBA

DRAFT MINUTES OF LCT BOARD MEETING

Date:  Monday 21 January 2019

Present:               Sharon Wright                   Jeanette Fenwick            Jean Bailey

David Raeburn                  Karen Grant                       Margaret Ross

Jennifer Haslam                   Carol Smith (Company Secretary)

 

Apologies:  None

Prior to the meeting Steve Jones and Mark Taylor of the Garve and District Broadband group attended to update the status of the broadband project and answer questions related to the current application.

 

  1. MINUTES OF LAST MEETING

The minutes of the meeting of 5 November were approved by JF and seconded by DR.

 

  1. MATTERS ARISING

There were no matters arising

 3.1  TREASURER’S REPORT

The treasurer’s report was circulated previous to the meeting and is appended to the minutes.  These figures were correct to the end of December.  The table below is a summary of grant income from 1 April 2018 to 21 January 2019.

Funds available for grants as of 1 April 2018 £252,756
Total Grant expenditure paid £197,458
Total grant expenditure approved unpaid £125,832
Total grant income £204,261
TOTAL AVAILABLE FOR GRANTS £133,728

 

3.2  BANK CHANGES

The address for all correspondence has now been changed to the Treasurer’s address

 

3.3   RBS INTERNAL REGULATORY COMPLIANCE TEAM

CS has received further phone calls, emails and letters purporting to be from the RBS Internal Regulatory Compliance Team requesting details regarding LCT and the directors.  CS has contacted RBS on numerous occasions and been in to the Inverness branch but they cannot confirm if it is genuine.  CS has also spoken to RBS Fraud team and they do not believe it to be genuine and have requested that we ignore the letters.  It was agreed by the Board to ignore the letters and emails as recommended.  The letters state that if the information is not provided by 1st February the bank account will be suspended until the information is received.

Action:  CS to register the letters with Action Fraud

 

 4.  PROJECT APPLICATIONS

4.1   THE GARVE AND DISTRICT DEVELOPMENT COMPANY – Community online hub phase 2     Grant Awarded £5,630         

Following discussion it was proposed by JH and seconded by JB to provide the full grant of £5,630.  This was approved by all directors.

The Board also requested that all funds that are received from advertising revenue on the on- line community hub should be ring fenced for ongoing maintenance and improvements to the hub.

 

4.2  GARVE AND DISTRICT BROADBAND – Phase 2 Strathvaich and annual £2k per year subsidy for satellite at Fannich and Badavanich Grant Awarded £30,200

On review of this application the Board felt that this should be treated as 2 separate applications.  The first being FTTP for Strathvaich and the second being the annual subsidy for satellite.

Strathvaich FTTP – Although the application for this project is for £30,200 this does not reflect the true value of the project, being £75,000, as GDB will be diverting outstanding funds, previously paid by LCT as part of phase 1 of the project.  The Board therefore reviewed this as a Band 5 project.  Following discussion it was proposed by JF and seconded by KG to pay the full grant requested of £30,200.  This was agreed by all directors.

Fannich and Badavanich – The Board did not feel it had sufficient information to make a decision on this part of the application and has deferred a decision pending further information

 

4.3   STRATHGARVE PRIMARY SCHOOL PARENT COUNCIL – Outstanding funds from purchase of Playground Equipment

 Strathgarve Primary School Parent Council had a sum of £1, 145 outstanding from the purchase of their playground equipment, as they negotiated a further discount with the supplier.  The Head Teacher has provided a list of equipment that she would wish to purchase with some of the outstanding amount and this list had been circulated to the Board.

Whilst the Board fully supports the school in its desire for outdoor learning equipment, some of the products being requested did not feature in the original application.  It was proposed by JB and seconded by JH to allow the school to keep £500 of the outstanding amount for the purchase of equipment associated to the original application.  The remaining amount is to be returned to LCT.

CS will also offer to meet with the school and Parent Council to support them on a further application.

JH raised a concern that during a conversation with a parent from the school, the parent was unaware that the transport for the school was funded by LCT.  It was explained by KG and MR that this is documented in the school Parent Council meetings.

         

5.0   EDF UPDATE

 CS has contacted Grant Folley who again has responsibility for the Garve Agreement.  Grant was to have contacted CS with an update on the agreement by the Board meeting but no further information has been received.     

 

6.  TGDDC / LCT JOINT MEETING

A meeting was held between TGDDC and LCT in December. An open and constructive discussion was had by all parties. During this meeting LCT agreed in principle that community groups could put in applications for a 3 year period and call off the grant funding each year.

A discussion was also held about micro grants and TGDDC are to send a proposal regarding this.

 

7.  AOCB

 7.1  DIRECTOR RECRUITMENT

At the 2019 AGM 4 directors will have to retire as they have served a 3 year period.  It was agreed that in April 2019 LCT will start a director recruitment drive.  Clarification is also required as to whether JF has to retire at the AGM as her appointment was at an EGM in November 2016.

 

DATE OF NEXT MEETING:  END MARCH 2019

 


 

Appendix 1

 


 

Listed below are links to previous meeting minutes:

 

2018

Final mins 051118 for the Directors Meeting on 5 November 2018

Final mins060818 for the Directors Meeting on  6 August 2018

Draft mins AGM 230818 for the AGM on 23 August 2018

Final minutes 280518 for the Directors Meeting on 28 May 2018

Final minues 010518 for the Directors meeting on 1 May 2018

Final minues 300118 for the Directors meeting on 30 January 2018

2017

final minutes 151217 for the Directors meeting on 15 December 2017

Final minues 171117 for the Interim Directors meeting on 17 November 2017

Final minues 271017 for the Directors meeting on 27 October 2017

Final mins AGM 230817 for the AGM on 23 August 2017

Final mins 080817 for the Directors meeting on 8 August 2017

Final Mins 170517 for the Directors meeting on 17 May 2017

Final mins 240417 for the Directors meeting on 24 April 2017

Final mins 170317 for the Directors meeting on 17 March 2017

Final Mins 060217 for the Directors meeting on 6 February 2017

Final minutes 130117 for the Directors meeting on 13 January 2017

2016

Final Minutes 091216 for the Directors meeting on 9 December 2016

Final minutes 211116 for the Directors meeting on 21 November 2016

Final minutes 031016 for the Directors meeting on 3 October 2016

Final minutes 140916 for the Directors meeting on 14 September 2016

Final minutes 190816 for the Directors meeting on 19 August 2016

Final Mins280716  for the AGM on 28 July 2016

Final minutes 220616 for the Directors meeting on 22 June 2016

Final Minutes 310516 for the Directors meeting on 31 May 2016

Final minutes 290416 for the Directors meeting on 29 April 2016

Final minutes 220416 for the Directors meeting on 22 April 2016

Final minutes 140316 for the Directors Meeting on 14 March 2016

Final minutes 250116 for the Directors meeting on 25 Janaury 2016

 

2015

Final minutes 201115 for the Directors meeting on 20 November 2015

151020 LCT Directors Meeting Minutes  for the Directors Meeting on 20 October 2015

151007 LCT Directors Meeting Minute for the Directors Meeting on 7 October 2015

150910 LCT Directors Meeting Minute for the Directors Meeting on 10 September 2015

150818 AGM Minutes for the Annual General Meeting on 18 August 2015

150818 LCT Directors Meeting Minutes for the Directors Meeting on 18 August 2015

150710 LCT Directors Meeting Minutes for the Directors Meeting on 10 July 2015

150604 LCT Directors Meeting Minutes for the Directors Meeting on 4 June 2015, including notes from Members Meeting 21 May 2015

150507 LCT Directors Meeting Minutes  for the Directors Meeting on 7 May 2015

150421 LCT Directors Meeting Minutes for the Directors Meeting on 21 April 2015

150409 LCT Directors Meeting Minutes for the Directors Meeting on 9 April 2015

150224 LCT Directors Meeting Minutes for the Directors Meeting on 24 February 2015

 150120 LCT Directors Meeting Minutes for the Directors Meeting on 20 January 2015

2014

141218 LCT Directors Meeting Minutes for the Directors Meeting on 18 December 2014

141022 LCT Directors Meeting Minutes  for the Directors Meeting on 22 October 2014

141009 LCT Directors Meeting Minutes for the Directors Meeting on 9 October 2014

140924 LCT Directors Meeting Minutes   for the Directors Meeting on 24 September 2014

140724 AGM Minutes       for the AGM on 24 July 2014

140724 LCT Directors Meeting Minutes r  for the Directors Meeting on 24 July 2014

140703 LCT Directors Meeting Minutes  for the Directors Meeting on 3 July 2014

140528 LCT Directors Meeting Minutes for the Directors Meeting on 28 May 2014

140512 EGM Minutes for the EGM on 12 May 2014

140416 LCT Directors Meeting Minutes for the Directors Meeting on 16 April 2014

140403 LCT Directors Meeting Minutes for the Directors Meeting on 3 Apr 2014

140224 EGM Minutes  for the EGM on 24 Feb 2014

140224 LCT Directors Meeting Minutes  for the Directors Meeting on 24 Feb 2014

140211 LCT Directors Meeting Minutes  for the Directors Meeting on 11 Feb 2014

140120 LCT Directors Meeting Minutes  for the Directors Meeting on 20 Jan 2014

2013

130930 LCT Directors Meeting Minutes

130910 LCT Directors Meeting Minutes

130725 AGM Minutes

130523 LCT Directors Meeting Minutes

130513 LCT Directors Meeting Minutes

130410 LCT Directors Meeting Minutes