Minutes

minutes

THE DATE OF THE NEXT LCT BOARD MEETING IS TBA

DRAFT MINUTES OF LCT BOARD MEETING

Date:  Monday 5 November 2018

 

Present:               Sharon Wright                   Jeanette Fenwick            Jean Bailey

David Raeburn                  Karen Grant                       Margaret Ross

Jennifer Haslam

Carol Smith (Company Secretary)

Apologies:  None

 

  1. MINUTES OF LAST MEETING

The minutes of the meeting of 6 August were approved by JB and seconded by JF.

 

  1. MATTERS ARISING

2.1  Minutes of Board meeting of 23rd August

The minutes for the Board meeting of 23rd August are still to be drafted and will be approved at the next LCT Board meeting

 

2.2   Catchment for Children’s Activity Sessions

Lucy Beattie (TGDDC) requested that the criteria for children attending the Children’s Activity Session be extended from the current criteria of children being resident, or staying with someone who is resident, in the GDCC area, to also include children who are outside the GDCC area but who are resident within the catchment area for Strathgarve Primary School, as there was a child who wished to attend the October sessions who fitted this criteria.  This was agreed by SW on behalf of LCT and approved by the Board.

A further request was made to include children who attend Kinlochewe Primary School but are not resident in the GDCC area or the catchment area for Strathgarve Primary School.  Whilst sympathetic towards the 3 children who would be affected it was agreed that the existing criteria should be applied.

 

 3.1 TREASURER’S REPORT

The treasurer’s report was circulated previous to the meeting and is appended to the minutes.  These figures were correct to the end of October. It was agreed that future Treasurer’s reports would just contain updated information.  The table below is a summary of grant income from 1 April to end October 2018

 

Funds available for grants as of 1 April 2018 £252,756
Total Grant expenditure paid £142,104
Total grant expenditure approved unpaid £137,400
Total grant income £187,662
TOTAL AVAILABLE FOR GRANTS £160,914

 

3.2  BANK SIGNATORIES

Confirmation has been received from the Royal Bank of Scotland that the previous directors have been removed and JB and JH have been approved as new signatories.

CS will now change the bank address to be that of the company’s registered address

 

3.3   RBS INTERNAL REGULATORY COMPLIANCE TEAM

CS has received 2 phone calls, emails and letters purporting to be from the RBS Internal Regulatory Compliance Team requesting details regarding LCT and the directors.  CS has contacted RBS and on an initial call to RBS was told it was a scam but following a second call it appears to be genuine

Action:  CS to ascertain if genuine and process to be followed

 

 4.  PROJECT APPLICATIONS

4.1   GARVE & DISTRICT ENERGY GROUP – Community Energy grant                        Grant Awarded £29,802.50           

Due to personal interest in this grant JF did not participate in the discussion or vote on this application.

Following detailed discussion it was proposed by SW and seconded by JB to provide the full grant of £29,802.50 and for GDCE to use the outstanding amount of £13,447 from the previous year’s grant. This was approved by all directors.

It was also agreed that any outstanding funds should be returned to LCT at the end of the project.  The Board also recommended that should GDCE apply for future funding for community energy grants that they apply for a 3 year period to reduce admin and guarantee income.

 

4.2  STRATHGARVE PRIMARY SCHOOL PARENT COUNCIL – Transport costs      Grant Awarded £2,000

Due to personal interest in this application KG and MR did not participate in the discussion or vote on this application.

Following discussion the Board unanimously agreed to pay the full grant of £2,000.  This was proposed by DR and seconded by JF. The Board also agreed that for future applications CS would offer support to the Parent Council.

 

4.3   GRANTS AREA DEFINITION

Following feedback from the community meeting the Board agreed that grants will only be paid to community groups and initiatives that are resident in the Garve and District Community Council area or community groups and initiatives that, although outwith the area, are of benefit to residents of the GDCC area.

Grant applications must clearly state the benefit to the Garve and District area.

 

5.0   EDF UPDATE

CS has received confirmation from EDF ER that the Garve Agreement amendments are being reviewed by their solicitor and a draft agreement should be received by mid November.  EDF ER has agreed to cover all LCT legal costs.  

    

6.  TGDDC WEBSITE LCT has received an email from Blair Millen, who has created the website for the Garve & District Development Company offering the opportunity for LCT to use their website rather than having its own separate website. The Board is keen to support TGDDC but feels that it is important that it maintains its own identity and is seen to be a separate entity and therefore wishes to maintain its own website.

 The Board would welcome the opportunity for there to be a link from the TGDDC website to the LCT website, especially for grant application guidelines and forms.  LCT would also like to create a link on its website for TGDDC.

 

 7. AOCB

7.1  BACS / ONLINE BANKING

JF suggested that LCT reviews making payments via BACS and online banking.  The current issue is that there needs to be 2 signatories to the account.

ACTION: CS to ascertain if it would be possible for online banking and online payments with 2 signatories

 

7.2  OUTSTANDING FUNDS FROM STRATHGARVE PRIMARY SCHOOL PLAYGROUND EQUIPMENT

 Strathgarve Primary School Parent Council has funds remaining following the installation of the playground equipment.  They have requested to keep these funds to use towards other outdoor play equipment including sand and mud for the outdoor kitchen.  It was agreed to ask the school for a list of the equipment that they wish to purchase so that it can be reviewed and a decision made via email.

Wyvis Playpark also currently has funds in hand as some of the original costs have been paid for by other parties, so that the group can deal with the large increase in ongoing costs. There is also additional work required as well as maintenance and inspections so the project will never be truly complete. The Directors therefore agreed that these funds can be retained by the Wyvis Playpark group for these purposes.

 

7.3   CLOSING DATES FOR APPLICATIONS

JF suggested that as there are delays to applications due to holidays, the closing dates for applications should be altered.  It was agreed that the current date of 31 December 2018 would remain but the dates for the following year would be changed 28 February, 31 May, 31 August and 30 November.

 

DATE OF NEXT MEETING:  TBC

 


 

Listed below are links to previous meeting minutes:

 

2018

Final mins060818 for the Directors Meeting on  6 August 2018

Draft mins AGM 230818 for the AGM on 23 August 2018

Final minutes 280518 for the Directors Meeting on 28 May 2018

Final minues 010518 for the Directors meeting on 1 May 2018

Final minues 300118 for the Directors meeting on 30 January 2018

2017

final minutes 151217 for the Directors meeting on 15 December 2017

Final minues 171117 for the Interim Directors meeting on 17 November 2017

Final minues 271017 for the Directors meeting on 27 October 2017

Final mins AGM 230817 for the AGM on 23 August 2017

Final mins 080817 for the Directors meeting on 8 August 2017

Final Mins 170517 for the Directors meeting on 17 May 2017

Final mins 240417 for the Directors meeting on 24 April 2017

Final mins 170317 for the Directors meeting on 17 March 2017

Final Mins 060217 for the Directors meeting on 6 February 2017

Final minutes 130117 for the Directors meeting on 13 January 2017

2016

Final Minutes 091216 for the Directors meeting on 9 December 2016

Final minutes 211116 for the Directors meeting on 21 November 2016

Final minutes 031016 for the Directors meeting on 3 October 2016

Final minutes 140916 for the Directors meeting on 14 September 2016

Final minutes 190816 for the Directors meeting on 19 August 2016

Final Mins280716  for the AGM on 28 July 2016

Final minutes 220616 for the Directors meeting on 22 June 2016

Final Minutes 310516 for the Directors meeting on 31 May 2016

Final minutes 290416 for the Directors meeting on 29 April 2016

Final minutes 220416 for the Directors meeting on 22 April 2016

Final minutes 140316 for the Directors Meeting on 14 March 2016

Final minutes 250116 for the Directors meeting on 25 Janaury 2016

 

2015

Final minutes 201115 for the Directors meeting on 20 November 2015

151020 LCT Directors Meeting Minutes  for the Directors Meeting on 20 October 2015

151007 LCT Directors Meeting Minute for the Directors Meeting on 7 October 2015

150910 LCT Directors Meeting Minute for the Directors Meeting on 10 September 2015

150818 AGM Minutes for the Annual General Meeting on 18 August 2015

150818 LCT Directors Meeting Minutes for the Directors Meeting on 18 August 2015

150710 LCT Directors Meeting Minutes for the Directors Meeting on 10 July 2015

150604 LCT Directors Meeting Minutes for the Directors Meeting on 4 June 2015, including notes from Members Meeting 21 May 2015

150507 LCT Directors Meeting Minutes  for the Directors Meeting on 7 May 2015

150421 LCT Directors Meeting Minutes for the Directors Meeting on 21 April 2015

150409 LCT Directors Meeting Minutes for the Directors Meeting on 9 April 2015

150224 LCT Directors Meeting Minutes for the Directors Meeting on 24 February 2015

 150120 LCT Directors Meeting Minutes for the Directors Meeting on 20 January 2015

2014

141218 LCT Directors Meeting Minutes for the Directors Meeting on 18 December 2014

141022 LCT Directors Meeting Minutes  for the Directors Meeting on 22 October 2014

141009 LCT Directors Meeting Minutes for the Directors Meeting on 9 October 2014

140924 LCT Directors Meeting Minutes   for the Directors Meeting on 24 September 2014

140724 AGM Minutes       for the AGM on 24 July 2014

140724 LCT Directors Meeting Minutes r  for the Directors Meeting on 24 July 2014

140703 LCT Directors Meeting Minutes  for the Directors Meeting on 3 July 2014

140528 LCT Directors Meeting Minutes for the Directors Meeting on 28 May 2014

140512 EGM Minutes for the EGM on 12 May 2014

140416 LCT Directors Meeting Minutes for the Directors Meeting on 16 April 2014

140403 LCT Directors Meeting Minutes for the Directors Meeting on 3 Apr 2014

140224 EGM Minutes  for the EGM on 24 Feb 2014

140224 LCT Directors Meeting Minutes  for the Directors Meeting on 24 Feb 2014

140211 LCT Directors Meeting Minutes  for the Directors Meeting on 11 Feb 2014

140120 LCT Directors Meeting Minutes  for the Directors Meeting on 20 Jan 2014

2013

130930 LCT Directors Meeting Minutes

130910 LCT Directors Meeting Minutes

130725 AGM Minutes

130523 LCT Directors Meeting Minutes

130513 LCT Directors Meeting Minutes

130410 LCT Directors Meeting Minutes