THE DATE OF THE NEXT LCT BOARD MEETING IS TBC
DRAFT MINUTES OF INTERIM LCT BOARD MEETING
Date: 17TH November
Present: Sharon Wright John Bedwell (JGB) Jean Bailey Jeanette Fenwick Chris Hamilton Karen Grant
Carol Smith (Company Secretary)
Apologies David Raeburn
This meeting was preceded by a presentation by the Garve & District Broadband group. Separate notes are available for this meeting.
1.1 The Garve & District Broadband Group: Legal costs £3,400
During the discussion between GDB and LCT it was identified that in order for the project to proceed on time it was necessary for the funding for the legal costs to be approved immediately. It was proposed by SW and seconded by KG to provide these costs.
POST MEETING NOTE: Following further discussion after the meeting this decision was overturned as it was felt that the whole application should be reviewed before any grant funding decision could be made. It was agreed to hold a separate meeting at the earliest opportunity to review the full application.
1.2 ACHANALT HOUSEHOLDERS ASSOCIATION Grant awarded £160
Further information was provided by the applicant including supporting information from RSPB. As the applicant did not want to take on a larger project it was proposed by JGB and seconded by CH to fund this project and at a later stage to explore the possibility of a larger project managed by The Garve & District Development Company. This was agreed by all directors.
DATE OF NEXT MEETING: FRIDAY 15TH DECEMBER
DRAFT MINUTES OF LCT BOARD MEETING
Date: Friday 27TH October
Present: Sharon Wright John Bedwell (JGB) David Raeburn Jeanette Fenwick Carol Smith (Company Secretary)
Apologies: Chris Hamilton Karen Grant Jean Bailey
As Sharon Wright stood down as Chair at the AGM on 23rd August CS took the role of Chair
- RE-ELECTED DIRECTORS
CS welcomed the directors and wished them well within their role.
- ELECTION OF OFFICERS
Sharon Wright was elected as the chair having been proposed by DR and seconded by JF. This was supported by the whole Board.
Chris Hamilton was elected as the Treasurer having been proposed by SW and seconded by CH. This was supported by the whole Board.
At this point CS stood down as the Chair and the role was taken on by SW
- MINUTES OF LAST MEETING
The minutes of the meeting of 8 August were approved by DR and seconded by JF.
- MATTERS ARISING
There were no matters arising
- TREASURER’S REPORT
The treasurer’s report was circulated previous to the meeting. The key information is as below:
|Grants Approved but still to be paid||114,905.96|
|New applications for Grants Pending Decision at Board Meeting in October â€“ Maximum amount.||63,845.00|
|Maximum Total due for payment at end of October||178,750.96|
|Funds available for new grants if all above are paid and Eneco and Green Highland Renewables Payments included (detailed below)||228,153.13|
|Portion of 198,106.38 received from ENECO on 03/10/17 that is available for Grants after 4% deduction for Administration||190,486.90|
|Total Received from Green Highland Renewables & available for Grants||4,995.00|
|Balance available for Administration after inclusion of 7,619.48 from Eneco (the 4% referred to above)||13,675.22|
6. PROJECT APPLICATIONS
6.1The Garve & District Development Company
Grant awarded £30,685
During the discussion it was suggested that the Development Officer should be independent of any local community groups and preferably from outwith the area, as recommended by Foundation Scotland.
It was unanimously agreed to provide the grant requested having been proposed by JGB and seconded by DR.
6.2 ACHANALT HOUSEHOLDERS ASSOCIATION
Grant awarded £pending
Following review of the application the Board considers the installation of owl boxes to be of potential benefit. However, to optimise any benefit, the Board would like to see this as an initiative across the whole GDCC area and would like to see support from the RSPB in delivering this. The Board decided to leave this application as pending further to comments from the applicant regarding the observation by the LCT.
6.3 MOSSFORD PRIVATE WATER SUPPLY GROUP
Grant awarded £pending
Following a detailed review of the information and quotes provided, the Board felt that they were unable to form a decision regarding this application as there were still unresolved issues and costs, namely the compensation negotiations with SSE, the cost of the land purchase for the borehole and also a detailed specification in order to review the quotes received. In order to facilitate this application the Board would be willing to support the applicant in obtaining legal and technical advice. A further application to LCT would need to be completed by the Mossford PWS Group to be awarded any funds to support the legal and technical costs.
Accordingly, the Board wishes for the applicant to contact Highland Council Environmental Health (Simon Pearce) to ascertain if HC can provide professional support, (or signpost the applicant to other independent professionals) that can help to:
- create a specification for and undertake a technical review of quotations that can be used to achieve an appropriate solution and
- provide the applicant/LCT with information regarding any costs associated with the creation of this specification and technical review.
The specification should provide for the following:
- A solution that restores the water supply/quality to that previous to the contamination by SSE
- A solution the improves the water supply in terms of its consistency to deliver households with wholesome water as defined by Part 3 of the Water Quality (Scotland) Regulations 2001 (or as have or may be updated by National or World Health Organisation water standards/regulations).
The purpose lying behind this request is to inform any legal judgement (or subsequent negotiation) relating to the current SSE offer and to what extent it does (or does not) contribute to any required betterment of the Mossford water supply.
LCT will ascertain whether Alpin Stewart, LCT Solicitor, would be able to provide legal support to the applicant in the negotiation with SSE and potential costs involved
- PROJECT UPDATES
GDCE will continue with New Local Energy Assessment options work with support from CES. Funding for work by CES to be forwarded to CES as and when appropriate, as with previous phases of the project
GDCE bank account has been set up
Energy Grant Application has gone live with promotion at the LXX Community Open Days and posters at notice boards, post office etc. Grant Application forms with energy survey questionnaire have gone to all households in GDCC area
Demand for low cost energy measures (low energy bulbs etc) will be assessed and actioned in response to energy survey questionnaire. Approved funding from LCT (£8436) that is not used will be returned as and when appropriate
Assessment of demand for community wood fuel to be assessed from energy survey questionnaire
- Strathgarve Primary School playground
Phase 1 of the playpark installation will begin on 26th/27th October with the smaller equipment being installed. Phase 2 will be the tower and mud kitchen, which are still being built. The whole project should be completed by the end of November, if not sooner.
- GDB Satellite Broadband
The Satellite Broadband Grant Scheme was launched in early May 2017 and closed on 31 July 2017.
Despite relatively low take-up 9 applications, the approved funds would have covered 40 grants – the GDB Board decided not to extend the scheme. Four applicants are existing satellite / dongle users, and five are new satellite users (one still to be confirmed). A total of £4470 will have been paid out in grants. The initial grant paid to GDB was £22,500. The remaining funds of £18,030 were returned to LCT in August 2017.
Satellite has undoubtedly been of benefit to those who have taken it up, and for those who have obtained a subsidy for their existing broadband service. But it is surprising that take-up has been relatively low, given the reported importance of broadband to the community in recent surveys, and the undoubted benefits of satellite over BT for most parts of our area.
Opinions offered for this to date include 1) we don’t use it that much, 2) its only for a year, 3) I’d rather wait for something more permanent, 4) I am already in a contract with BT 5) data restriction could be a problem for me, 6) I don’t want a satellite dish. But there is no quantitative data.
Whatever the reasons, two issues emerge:
1) Is the community’s reported desire for better broadband as strong as perceived?
2) The community needs to be fully aware of and fully signed up to any new permanent solution that is put in place to ensure substantial take-up. Specific one-to-one assistance may be needed for this
GDB is addressing these issues directly in its work on gaining community agreement to a permanent broadband solution for the community, whether a wireless network or a Fibre to the Premises solution. It is currently planning presentations to the community for November
LCT has also received an application from GDB for Fibre to Premises valued at £257,500 and ongoing annual revenue costs up to a maximum of £27,000 per year. It was agreed that a meeting would be organised for LCT and GDB to discuss the current situation and further applications. It was generally agreed that for this level of funding there should be community consultation on this.
- Wyvis Playpark
The fence is now complete for the playpark with the exception of the front which cannot be erected until the project is complete to allow vehicular access. The initial groundwork has been completed and equipment is expected to be delivered by the end of October. The equipment installation will take approximately 3 weeks after which the final groundwork and fencing can be completed. Final completion is anticipated by the end of November.
- PROCESS REVIEW OF LARGE VALUE / COMPLEX APPLICATIONS
JGB raised a concern that LCT is being asked to review large value / complex applications. As part of the review undertaken by Foundation Scotland LCT agreed that there may be times when external support and evaluation would be beneficial. JGB suggested that there could be triggers set in the pre evaluation checklist (now in use by LCT) to highlight when it would be appropriate for Foundation Scotland (or other agency) to support the review of such applications and make recommendations to the Board.
Action: CS to contact FS to ascertain costs for review of application
Within the Highland Council community benefit agreement there is an allowance for LCT to obtain external support provided that it is agreed by all properties. This is being reviewed by EDF and an update on this is required.
Action: CS to obtain feedback from EDF on obtaining external support
- EDF UPDATE
There is no current update from EDF. EDF have been asked to make a one off payment towards Company Secreterial costs and consideration of director time.
- LEDGOWAN UPDATE
The funds from Green Highland Renewables have been gratefully received by LCT
Action: CS to ascertain location and possible visit to the Hydro and also to obtain photos and logos for the LCT website
- TRUSTEE CODE OF CONDUCT
The directors present agreed to the original trustee code of conduct created by CS. The code of conduct was signed by the directors present and will be posted to absent directors
Following advice from the HMRC website and LCT Accountant, Lynda Hardiment the role of Company Secretary is an employed role and as the Company Secretary now also has other income, pay must be reported monthly to HMRC. CS will report monthly to HMRC using the HMRC Basic PAYE tool online.
DATE OF NEXT MEETING: tba
Listed below are links to previous meeting minutes:
Final mins 080817 for the Directors meeting on 27 October 2017
Draft mins AGM 230817 for the AGM on 23 August 2017
Final Mins 170517 for the Directors meeting on 17 May 2017
Final mins 240417 for the Directors meeting on 24 April 2017
Final mins 170317 for the Directors meeting on 17 March 2017
Final Mins 060217 for the Directors meeting on 6 February 2017
Final minutes 130117 for the Directors meeting on 13 January 2017
Final Minutes 091216 for the Directors meeting on 9 December 2016
Final minutes 211116 for the Directors meeting on 21 November 2016
Final minutes 031016 for the Directors meeting on 3 October 2016
Final minutes 140916 for the Directors meeting on 14 September 2016
Final minutes 190816 for the Directors meeting on 19 August 2016
Final Mins280716 for the AGM on 28 July 2016
Final minutes 220616 for the Directors meeting on 22 June 2016
Final Minutes 310516 for the Directors meeting on 31 May 2016
Final minutes 290416 for the Directors meeting on 29 April 2016
Final minutes 220416 for the Directors meeting on 22 April 2016
Final minutes 140316 for the Directors Meeting on 14 March 2016
Final minutes 250116 for the Directors meeting on 25 Janaury 2016
Final minutes 201115 for the Directors meeting on 20 November 2015
151020 LCT Directors Meeting Minutes for the Directors Meeting on 20 October 2015
151007 LCT Directors Meeting Minute for the Directors Meeting on 7 October 2015
150910 LCT Directors Meeting Minute for the Directors Meeting on 10 September 2015
150818 AGM Minutes for the Annual General Meeting on 18 August 2015
150818 LCT Directors Meeting Minutes for the Directors Meeting on 18 August 2015
150710 LCT Directors Meeting Minutes for the Directors Meeting on 10 July 2015
150604 LCT Directors Meeting Minutes for the Directors Meeting on 4 June 2015, including notes from Members Meeting 21 May 2015
150507 LCT Directors Meeting Minutes for the Directors Meeting on 7 May 2015
150421 LCT Directors Meeting Minutes for the Directors Meeting on 21 April 2015
150409 LCT Directors Meeting Minutes for the Directors Meeting on 9 April 2015
150224 LCT Directors Meeting Minutes for the Directors Meeting on 24 February 2015
150120 LCT Directors Meeting Minutes for the Directors Meeting on 20 January 2015
141218 LCT Directors Meeting Minutes for the Directors Meeting on 18 December 2014
141022 LCT Directors Meeting Minutes for the Directors Meeting on 22 October 2014
141009 LCT Directors Meeting Minutes for the Directors Meeting on 9 October 2014
140924 LCT Directors Meeting Minutes for the Directors Meeting on 24 September 2014
140724 AGM Minutes for the AGM on 24 July 2014
140724 LCT Directors Meeting Minutes r for the Directors Meeting on 24 July 2014
140703 LCT Directors Meeting Minutes for the Directors Meeting on 3 July 2014
140528 LCT Directors Meeting Minutes for the Directors Meeting on 28 May 2014
140512 EGM Minutes for the EGM on 12 May 2014
140416 LCT Directors Meeting Minutes for the Directors Meeting on 16 April 2014
140403 LCT Directors Meeting Minutes for the Directors Meeting on 3 Apr 2014
140224 EGM Minutes for the EGM on 24 Feb 2014
140224 LCT Directors Meeting Minutes for the Directors Meeting on 24 Feb 2014
140211 LCT Directors Meeting Minutes for the Directors Meeting on 11 Feb 2014
140120 LCT Directors Meeting Minutes for the Directors Meeting on 20 Jan 2014