Minutes

minutes

THE DATE OF THE NEXT LCT BOARD MEETING IS MAY 2019

 

DRAFT MINUTES OF LCT BOARD MEETING

Date:  Wednesday 27th March 2019

 

Present:               Sharon Wright                   Jeanette Fenwick            Jean Bailey

Karen Grant                       Margaret Ross                   Jennifer Haslam

Carol Smith (Company Secretary)

 

Apologies:  None

 

 

  1. MINUTES OF LAST MEETING

The minutes of the meeting of 21 January 2019 were approved by JF and seconded by KG. The minutes of the meeting of 23 August 2018 were approved by JB and seconded by JF

 

  1. MATTERS ARISING

There were no matters arising

3.1 TREASURER’S REPORT

JB prepared the Treasurer’s report and presented it to the meeting.  The current level of funds available for grants is £99,043.

3.2  INSURANCE

CS has received insurance quotes for Public Liability Insurance, Employee Insurance and Trustees Insurance from Ansvar insurance and Zurich Insurance.  Following discussion the Board agreed to adopt the Ansvar insurance quote of £353.92.

 

3.3   RBS INTERNAL REGULATORY COMPLIANCE TEAM

JB attended the RBS in Dingwall and ascertained that all directors do need to produce ID documentation.  This has all been completed and the bank account is now functional.

 

 4. PROJECT APPLICATION

4.1   GRANTS OUTWITH THE GDCC AREA

Following feedback from the community the Board held a detailed discussion regarding grants for funding outwith the GDCC Area. The Board felt that as the Garve & District Development Plan is in final development, and may involve large value projects, that, apart from in exceptional circumstances, LCT will only provide grant funding to groups and initiatives that are within and of direct benefit to the Garve & District Community Council area.

 

The directors agreed that there will also be a review of the scoring matrix to align it to the development plan.  This will be reviewed at the next Board meeting in April.

ACTION:  DIRECTORS TO SEND COMMENTS TO CS

 

4.2  GARVE AND DISTRICT COMMUNITY COUNCIL – Community Ceilidh

 Grant Awarded £982

As a Community Councillor, JH declared an interest in this application and left the room.  Following discussion it was proposed by SW and seconded by KG to provide a grant award of £982, being the full grant requested.  This was agreed unanimously.

 

4.3   STRATHPEFFER PAVILION COMMUNITY TRUST – Community Purchase of Strathpeffer Pavilion

Following the discussion and agreement earlier in the meeting to prioritise community groups or initiatives within, and of direct benefit to the GDCC area, it was proposed by SW and seconded by JH to not provide a grant award for this project.  This was agreed unanimously.

 

4.4   GARVE AND DISTRICT BROADBAND GROUP – Phase 3

         Grant Awarded £85,800

Following discussion it was proposed by JF and seconded by KG to approve this grant funding in principle, subject to the EDF Renewables funding being received by LCT.  This was agreed unanimously

 

4.5   GARVE AND DISTRICT BROADBAND GROUP – Phase 2 Satellite Subsidy

 Following discussion the LCT Board agreed unanimously that it would not provide a subsidy for the additional costs of improved broadband by satellite to Fannich and  Badavanich.  The board would support the hardware installation costs, though these are to be met by the current voucher scheme.  The Board felt that all residents have increased costs for the improved, faster broadband and subsidies had not been provided to other residents. This was proposed by SW and seconded by JB and was agreed unanimously by all directors

.

4.6   STRATHPEFFER & DISTRICT COMMUNITY ROWING CLUB – Skiff project phase 2

Following the discussion and agreement earlier in the meeting to prioritise community groups or initiatives within, and of direct benefit to the GDCC area, it was proposed by JH and seconded by MR to not provide a grant award for this project.  This was agreed unanimously.

 

4.7   TGDDC – OPERATIONAL COSTS (3 YEAR COSTS)

 Grant Awarded £49,300 plus agreement in principle to years 2 and 3

JF declared an interest as her husband is a director of TGDDC and she left the room.

Following agreement at the joint meeting between LCT and TGDDC the application raised was for 3 years operational costs.  The LCT Board agreed to pay the first years costs of £49,300 and agreed in principle to the costs for year 2 and 3.  At the end of each year TGDDC and LCT will jointly review the costs and adjust the award for years 2 and 3 accordingly.  To enable this TGDDC will need to produce an income and expenditure document and associated documents, including receipts.  This was proposed by MR and seconded by JH and agreed unanimously by all directors

 

4.8   PUFFIN HYDROTHERAPY POOL – Replacement of automatic doors

         It was agreed to defer a decision regarding this to the next LCT Board meeting in April

 

4.9   CONTINGENCY / RESERVES

CS has received comments from a number of community groups that they are concerned declaring their reserves or contingency when raising an application as they feel that the value of the application and award is reduced by the value of the contingency.  The Board discussed this in some detail and agreed to review the contingency and reserves on an individual application basis.  Where the applicant has reserves or contingency these must be stated with reasons as to why they are required.

 

4.10 MICRO GRANTS

CS has met with John Bedwell and John Fenwick of TGDDC to discuss both long term projects and also a micro grant scheme.  It was agreed by the LCT Board that this would need to be managed by LCT and the Board would await a proposal from TGDDC.

5.  EDF RENEWABLES UPDATE

A revised Garve agreement has been circulated to and comments received from the LCT Board. The agreement is now being managed by EDF Renewable internal legal team and it is hoped that this will remove any lengthy delays as previously incurred.  The agreement is with Munro and Noble for their comment on behalf of LCT but is being managed by Laura McCarthy as the agreement is subject to English Law.  Once all comments have been received CS will discuss these with EDF Renewables with the aim of having a completed agreement by the end of April

 

 6.  FREQUENCY OF PROJECT FEEDBACK FORMS

There is currently a discrepancy regarding the frequency of the project feedback forms.  It was agreed that the form is to be completed one year after the grant award or at the end of the project, whichever is soonest.  If the project is greater than one year a further update must be provided at the end of the project.

 

 

7.0  JOINT MEETING WITH TGDDC

It was felt by all directors that the joint meeting with TGDDC was a success and had shown a co-operative way forward for both groups to work closely together whilst remaining as separate entities.

 

8. AOCB

 8.1  DATE OF NEXT AGM

The AGM will be held on Wednesday 21 August

 8.2  DIRECTOR RECRUITMENT

At the 2019 AGM 4 directors will have to retire as they have served a 3 year period.  It was agreed that in April 2019 LCT will start a director recruitment drive.

ACTION:  CS TO EMAIL ALL MEMBERS

 

As the Board will lose a lot of experience with 4 directors leaving it was suggested that CS ascertain if it would be possible to make an amendment to the Articles to enable 2 directors to serve a further year.  This would return to the pattern of 2 directors leaving each year.

ACTION: CS to seek legal support

 DATE OF NEXT MEETING:  END APRIL 2019

 

 


 

Listed below are links to previous meeting minutes:

 

2018

Final mins 051118 for the Directors Meeting on 5 November 2018

Final mins060818 for the Directors Meeting on  6 August 2018

Draft mins AGM 230818 for the AGM on 23 August 2018

Final minutes 280518 for the Directors Meeting on 28 May 2018

Final minues 010518 for the Directors meeting on 1 May 2018

Final minues 300118 for the Directors meeting on 30 January 2018

2017

final minutes 151217 for the Directors meeting on 15 December 2017

Final minues 171117 for the Interim Directors meeting on 17 November 2017

Final minues 271017 for the Directors meeting on 27 October 2017

Final mins AGM 230817 for the AGM on 23 August 2017

Final mins 080817 for the Directors meeting on 8 August 2017

Final Mins 170517 for the Directors meeting on 17 May 2017

Final mins 240417 for the Directors meeting on 24 April 2017

Final mins 170317 for the Directors meeting on 17 March 2017

Final Mins 060217 for the Directors meeting on 6 February 2017

Final minutes 130117 for the Directors meeting on 13 January 2017

2016

Final Minutes 091216 for the Directors meeting on 9 December 2016

Final minutes 211116 for the Directors meeting on 21 November 2016

Final minutes 031016 for the Directors meeting on 3 October 2016

Final minutes 140916 for the Directors meeting on 14 September 2016

Final minutes 190816 for the Directors meeting on 19 August 2016

Final Mins280716  for the AGM on 28 July 2016

Final minutes 220616 for the Directors meeting on 22 June 2016

Final Minutes 310516 for the Directors meeting on 31 May 2016

Final minutes 290416 for the Directors meeting on 29 April 2016

Final minutes 220416 for the Directors meeting on 22 April 2016

Final minutes 140316 for the Directors Meeting on 14 March 2016

Final minutes 250116 for the Directors meeting on 25 Janaury 2016

 

2015

Final minutes 201115 for the Directors meeting on 20 November 2015

151020 LCT Directors Meeting Minutes  for the Directors Meeting on 20 October 2015

151007 LCT Directors Meeting Minute for the Directors Meeting on 7 October 2015

150910 LCT Directors Meeting Minute for the Directors Meeting on 10 September 2015

150818 AGM Minutes for the Annual General Meeting on 18 August 2015

150818 LCT Directors Meeting Minutes for the Directors Meeting on 18 August 2015

150710 LCT Directors Meeting Minutes for the Directors Meeting on 10 July 2015

150604 LCT Directors Meeting Minutes for the Directors Meeting on 4 June 2015, including notes from Members Meeting 21 May 2015

150507 LCT Directors Meeting Minutes  for the Directors Meeting on 7 May 2015

150421 LCT Directors Meeting Minutes for the Directors Meeting on 21 April 2015

150409 LCT Directors Meeting Minutes for the Directors Meeting on 9 April 2015

150224 LCT Directors Meeting Minutes for the Directors Meeting on 24 February 2015

 150120 LCT Directors Meeting Minutes for the Directors Meeting on 20 January 2015

2014

141218 LCT Directors Meeting Minutes for the Directors Meeting on 18 December 2014

141022 LCT Directors Meeting Minutes  for the Directors Meeting on 22 October 2014

141009 LCT Directors Meeting Minutes for the Directors Meeting on 9 October 2014

140924 LCT Directors Meeting Minutes   for the Directors Meeting on 24 September 2014

140724 AGM Minutes       for the AGM on 24 July 2014

140724 LCT Directors Meeting Minutes r  for the Directors Meeting on 24 July 2014

140703 LCT Directors Meeting Minutes  for the Directors Meeting on 3 July 2014

140528 LCT Directors Meeting Minutes for the Directors Meeting on 28 May 2014

140512 EGM Minutes for the EGM on 12 May 2014

140416 LCT Directors Meeting Minutes for the Directors Meeting on 16 April 2014

140403 LCT Directors Meeting Minutes for the Directors Meeting on 3 Apr 2014

140224 EGM Minutes  for the EGM on 24 Feb 2014

140224 LCT Directors Meeting Minutes  for the Directors Meeting on 24 Feb 2014

140211 LCT Directors Meeting Minutes  for the Directors Meeting on 11 Feb 2014

140120 LCT Directors Meeting Minutes  for the Directors Meeting on 20 Jan 2014

2013

130930 LCT Directors Meeting Minutes

130910 LCT Directors Meeting Minutes

130725 AGM Minutes

130523 LCT Directors Meeting Minutes

130513 LCT Directors Meeting Minutes

130410 LCT Directors Meeting Minutes