Minutes

minutes

THE DATE OF THE NEXT LCT BOARD MEETING IS NOVEMBER 2019

Below are the draft minutes of the last LCT Board meeting:

DRAFT MINUTES OF LCT BOARD MEETING

Date:  Tuesday 17th September

Present:               Jennifer Haslam                                Margaret Ross                   Jeanette Fenwick

Glyn Robson                      Nicola Ross                         Tayler Grant

Uisdean Menzies             Carol Smith (Company Secretary)

 

Apologies:          None

  1. REVIEW OF ARTICLES OF ASSOCIATION

The Articles of Association were reviewed and the following amendments proposed:

Article 1 – Amend to other renewable energy development rather than other wind farm

Article 1.2 – Needs to reference the Ledgowan agreement and the Garve Agreement and any future agreements

Article 8 – Amend to the directors considering each application via electronic communication

Article 10 – Include subject to GDPR regulations

Article 11 – Amend to allow notification by electronic communication

Article 26 – For the election of directors the directors appointed are the directors that get the most votes (members will be asked to place x against the candidates of their choice up to the number of appointments that are to be filled, and those with the most votes will be appointed)

Article 28 – Amend to 10% of membership equals a quorum

Article 32 – Remove proxy vote and include postal vote

Article 33 – Remove proxy vote and include postal vote

Article 34 – Alter to postal vote

Article 42 – Alter to a quorum of 4 directors

Article 49 – Alter to include those directors who volunteer to retire

Article 51 – Amend so that directors must retire after 4 years and not be eligible for re-election for a year following their retiral

Article 58 / 59 – Personal Interests – To be amended to state no personal interest if funds not paid direct to a director and is of benefit to the whole community

Action:  CS to request Alpin Stewart to attend LCT Board meeting to explain personal conflict. 

TGDDC to be invited to the meeting as well.  Suggested date is the first week of November

 Article 65 – Amend quorum to 4

 

  1. APPLICATIONS 

2.1   COMMUNITY ENERGY GRANT – Garve and District Energy Group

Grant Awarded – £43,920 Yr 1 and approved in principle for years 2 and 3

GDCE have requested funding of £43,920 for the year 2019/20 for the community energy grant which is available to all households in the Garve and District Community Council area. Confirmation had been received from Alpin Stewart that, as no director would receive funding direct from LCT and the whole community were able to apply for the grant, there is no personal interest from directors on this grant.

It was proposed by UM and seconded by JH to approve the grant for 2019/20 and this was approved on a unanimous vote.  Expenditure information must be provided by 31st March and any grant funds outstanding as of 31st March 2020 must be returned to LCT.

GDCE has also requested funding in principle for the following two years, being 2020/21 and 2021/22.  It was proposed by NR and seconded by MR to approve in principle the grant for years 1 and 2 and this was proposed by a unanimous vote.

 

3.0   AOCB

 3.1   EDF RE FUNDS

 There has been an issue in setting up LCT on the EDF RE Supplier Portal and this has now been corrected.  A date for payment of the funds has not yet been forthcoming from EDF RE.

The annual funds from Eneco should have been received on 16th September

DATE OF NEXT MEETING: First week of November

…….……………………………………………………………………………………………………………………….

DRAFT MINUTES OF LCT BOARD MEETING

Date:  Monday 9th September

Present:               Jennifer Haslam                                Margaret Ross                   Jeanette Fenwick

Glyn Robson                      Nicola Ross                         Tayler Grant

Uisdean Menzies             Carol Smith (Company Secretary)

 

Apologies:          None

 

As Sharon Wright stood down as Chair following the AGM on 23rd August CS took the role of Chair

 

  1. NEW DIRECTORS

CS welcomed the directors and wished them well in their role.

 

  1. ELECTION OF OFFICERS

Glyn Robson offered to take the role of Chair and this was seconded by JH. Uisdean Menzies offered to take the role of Chair and this was seconded by TG.

Following a vote of directors GR was appointed as the Chair on a majority vote.

Jennifer was appointed as the Treasurer having been proposed by GR and seconded by JF.  This was supported by the whole Board.

At this point CS stood down as the Chair and the role was taken on by GR.

 

  1. MINTUES OF LAST BOARD MEETING

The minutes of the Board meeting of 5th June and 19th June were proposed by JF and seconded by JH.

 

  1. MATTERS ARISING

 4.1  Mossford Water Supply Group

In May 2018 the Mossford Water Supply Group were provided with a grant of £5,130 for their legal fees.  Despite requests from CS, the group have still not provided all the documentation requested detailing the expenses and the project feedback form.  It was suggested that if this information is not provided a legal response should be sent.

ACTION:  CS to contact Mossford Water Supply Group

 4.2   Community Ceilidh

GDCC has returned a sum of £361.52 to LCT as it was unspent on the ceilidh as there was a local donation of £250.

 

  1. TREASURER’S REPORT – Attached

 

  1. EDF RE UPDATE

The Garve Agreement is with EDF RE for their signature.  CS has been informed that the payment is in process but this has not yet been received in to LCT’s bank account.

Action:  CS to contact EDF RE for update and payment

  1. REVIEW OF AGM

The AGM was held on 23rd August and was well attended.

 

7.1   ANNUAL REPORT

It was agreed that with the additional administration funds that will be received as part of the Garve Agreement the annual flyer will be posted to each household in the Garve and District Community Council area.

 

7.2   VOTING PROCESS

A number of concerns were raised by the Directors and the wider community that the voting process for directors is too complicated and was not fully understood by members.  It was proposed by UM and seconded by GR to review the Articles of Association and amend the voting process.  This will be discussed at the next Board meeting

 

  1. AOCB

 8.1   BANK SIGNATORIES

MR agreed to become a bank signatory and will need to be added along with GR.  CS requested that she become a signatory to the bank account.  This would enable continuity when directors retire following the AGM and would also enable her to contact the bank to resolve issues.  All cheques have to have 2 signatories and the other signatory would be a director.  This was proposed by GR and seconded by MR and agreed by the whole Board.

 

8.2   TRUSTEE CODE OF CONDUCT

The Trustee code of conduct was signed by all directors.

 

 

 

 

Listed below are links to previous meeting minutes:

 2019

Final mins 190619 for the Directors meeting on 19 June 2019

 

Final mins 050619 for the Directors meeting on 5 June 2019

Final miins 100519 for the Directors meeting on 10 May 2019

Final Minutes 270319 for the Directors meeting on 27 March 2019

Final mins 210119 for the Directors meeting on 21 January 2019

 

2018

Final mins 051118 for the Directors Meeting on 5 November 2018

Final mins06081 for the Directors Meeting on  6 August 2018

Final mins AGM 230818 for the AGM on 23 August 2018

Final minutes 280518 for the Directors Meeting on 28 May 2018

Final minues 010518 for the Directors meeting on 1 May 2018

Final minues 300118 for the Directors meeting on 30 January 2018

2017

final minutes 151217 for the Directors meeting on 15 December 2017

Final minues 171117 for the Interim Directors meeting on 17 November 2017

Final minues 271017 for the Directors meeting on 27 October 2017

Final mins AGM 230817 for the AGM on 23 August 2017

Final mins 080817 for the Directors meeting on 8 August 2017

Final Mins 170517 for the Directors meeting on 17 May 2017

Final mins 240417 for the Directors meeting on 24 April 2017

Final mins 170317 for the Directors meeting on 17 March 2017

Final Mins 060217 for the Directors meeting on 6 February 2017

Final minutes 130117 for the Directors meeting on 13 January 2017

2016

Final Minutes 091216 for the Directors meeting on 9 December 2016

Final minutes 211116 for the Directors meeting on 21 November 2016

Final minutes 031016 for the Directors meeting on 3 October 2016

Final minutes 140916 for the Directors meeting on 14 September 2016

Final minutes 190816 for the Directors meeting on 19 August 2016

Final Mins280716  for the AGM on 28 July 2016

Final minutes 220616 for the Directors meeting on 22 June 2016

Final Minutes 310516 for the Directors meeting on 31 May 2016

Final minutes 290416 for the Directors meeting on 29 April 2016

Final minutes 220416 for the Directors meeting on 22 April 2016

Final minutes 140316 for the Directors Meeting on 14 March 2016

Final minutes 250116 for the Directors meeting on 25 Janaury 2016

 

2015

Final minutes 201115 for the Directors meeting on 20 November 2015

151020 LCT Directors Meeting Minutes  for the Directors Meeting on 20 October 2015

151007 LCT Directors Meeting Minute for the Directors Meeting on 7 October 2015

150910 LCT Directors Meeting Minute for the Directors Meeting on 10 September 2015

150818 AGM Minutes for the Annual General Meeting on 18 August 2015

150818 LCT Directors Meeting Minutes for the Directors Meeting on 18 August 2015

150710 LCT Directors Meeting Minutes for the Directors Meeting on 10 July 2015

150604 LCT Directors Meeting Minutes for the Directors Meeting on 4 June 2015, including notes from Members Meeting 21 May 2015

150507 LCT Directors Meeting Minutes  for the Directors Meeting on 7 May 2015

150421 LCT Directors Meeting Minutes for the Directors Meeting on 21 April 2015

150409 LCT Directors Meeting Minutes for the Directors Meeting on 9 April 2015

150224 LCT Directors Meeting Minutes for the Directors Meeting on 24 February 2015

 150120 LCT Directors Meeting Minutes for the Directors Meeting on 20 January 2015

2014

141218 LCT Directors Meeting Minutes for the Directors Meeting on 18 December 2014

141022 LCT Directors Meeting Minutes  for the Directors Meeting on 22 October 2014

141009 LCT Directors Meeting Minutes for the Directors Meeting on 9 October 2014

140924 LCT Directors Meeting Minutes   for the Directors Meeting on 24 September 2014

140724 AGM Minutes       for the AGM on 24 July 2014

140724 LCT Directors Meeting Minutes r  for the Directors Meeting on 24 July 2014

140703 LCT Directors Meeting Minutes  for the Directors Meeting on 3 July 2014

140528 LCT Directors Meeting Minutes for the Directors Meeting on 28 May 2014

140512 EGM Minutes for the EGM on 12 May 2014

140416 LCT Directors Meeting Minutes for the Directors Meeting on 16 April 2014

140403 LCT Directors Meeting Minutes for the Directors Meeting on 3 Apr 2014

140224 EGM Minutes  for the EGM on 24 Feb 2014

140224 LCT Directors Meeting Minutes  for the Directors Meeting on 24 Feb 2014

140211 LCT Directors Meeting Minutes  for the Directors Meeting on 11 Feb 2014

140120 LCT Directors Meeting Minutes  for the Directors Meeting on 20 Jan 2014

2013

130930 LCT Directors Meeting Minutes

130910 LCT Directors Meeting Minutes

130725 AGM Minutes

130523 LCT Directors Meeting Minutes

130513 LCT Directors Meeting Minutes

130410 LCT Directors Meeting Minutes